Medical Records Request
If you have elected another practice to provide continuation of care for your pet, or need vaccination records for grooming or boarding, you can request copies of records to be e-mailed or mailed to the practice of your choosing. A mailing fee will apply for records that are to be mailed; however, you may pick them up in person at our office during regular business hours. We will do our best to accommodate any request for records within 24-48 hours that are made on a week day. Weekend requests will be processed as if they were received on Monday.
Tennessee Law requires that all request for medial records be provided in writing. Fax and email are acceptable platforms to request records. To expedite your request follow the instructions below.
Steps to request your pet’s records:
- Follow this link to Request Records:
- Complete the form providing us your first and last name, your phone number on file, and your E-mail. If this information does not match our records it could delay your request as we must confirm the identity of whom is requesting records.
- In the Message Box Provide us a written statement requesting records. Include your pets name, the name of the facility we are sending the records to, and contact information such as fax number or email.
Once we receive the request, our staff will respond to let you know we have received your request. We will then email you when records has been sent. Please allow 24- 48 hrs to process the request.
If you receive an email requesting more information, we may need that information to confirm we have the correct records to return to you.
You may call the clinic to request records, but you will be required to complete the above procedures to provide us a written request for medical records before we can release records. Release of medical records with out a written request is a violation of State Law. We can not release records without a written request by the owner or their authorized agent on record.
Need to Have Your Pet's Medical Records Sent To Us?
If you are requesting records to be sent to a practice, please do so a minimum of 24-48 hours prior to your pets visit so that we can be sure to get those records to them before your appointment. Each veterinary hospital has their own policies in regards to how they process medical records request. Contact that office to find out there protocol. Since state law does require a written request from the owner of record, we will able to facilitate request for records at the time of your visit. You can download a copy of the Medical records request form below.
We are happy to help you complete this form during your visit, but it may delay our examinations and treatments if the office sending records does not transmit the records in a timely manner. we will complete and a request for you to sign, and fax it to the sending facility.